Mileage Reimbursement

The IRS has revised the standard mileage rate for 2017. As of 1/1/2017 the new rate will be $0.535 cents per mile and ISS will be using this rate.


Time Sheet Protocol

Staff MUST use the AM and PM designations after the “times worked from/to” to reduce confusion. Please use the valued outcome menu on each time sheet to describe the staff action during the hours worked. When writing in descriptions you MUST follow the valued outcomes and use words such as: assisted, supported, and helped. Thank you.

Important Holiday Payroll Information

Payroll Early Submission:  During the Holidays, due to banking Holiday closures our payroll must be submitted early for several pay periods this Holiday season in order for the direct deposits to be available by the paid date.

Therefore we would like to remind all staff:  It is, as always, of utmost importance to have your timesheets mailed by 5pm on the due date on the payroll schedule.  In addition, whenever possible, we would like to encourage early mailing.  If you are not working over the weekend, please try to mail your timesheet Friday instead of waiting until Monday.  If you do work over the weekend of course you cannot mail it until Monday as the signatures must be after the work was performed.  We strongly suggest having everything reviewed and signed at the end of your shift on the last day you work in the pay period instead of waiting until the due date.  We will absolutely NOT be able to accept timesheets mailed Tuesday in the upcoming months as we sometimes try to do as a courtesy.  Off schedule checks will not be given for late timesheets and they will be paid the following payroll.

This notice effects the 11/25/16 pay date and due to the Christmas Holiday the pay date has been changed to 12/22/16 instead of 12/23/16.


Important!

We are sorry we recently switched banks – due to a bank processing error some checks might have been returned or were unable to be cashed.
Please redeposit or cash the check. We will reimburse any fees that were incurred. Please email us at finance@issny.org with your name and check number if you did have this problem. We will then contact you to get or give further information.
Thank you and again we are sorry for any inconvenience.

Important Notice

Effective August 1, 2016 any meal item under $5 will not be reimbursed, and any meal item over $15 will be reimbursed up to the $15. The purpose of the Staff Activity Fee’s budget line is to provide the participant with various activities to promote community integration. Examples include bowling, movies, and baseball games.

Meals are occasionally a part of those activities. However, if the meals are considered the activity, then they should be less frequent, unless there is a valued outcome that is being met by the meal. Meals are not to be considered a part of an employee’s compensation.


Notice

We are now strictly enforcing the 30 day mail policy for time sheets.  All documents must be mailed to us within 30 days of the date of service, and staff time sheets should be mailed according to the payroll schedule.  If they are not, you may face disciplinary action up to and including termination.  This is a serious matter.  Please make sure all documents are sent in a timely manner to avoid any disciplinary or payment issues.  Thank you for your cooperation.


Notice

Independent Support Services strongly urges everyone who sends in invoices for reimbursement, or payment, to have those invoices to us no later than 60 days from the first date of service on the invoice. If this requirement is not met, we cannot guarantee payment.

Example #1: Support Broker meets with participant on May 3rd. The invoice must be received no later than July 2nd.

Example #2: Support Staff drive participant to the park on May 1st. The invoice must be received by June 30th.